Frequently Asked Questions
What is the rental fee, and what does it include?
Pricing details and what is included can be found here.
What is the capacity of the venue?
We can accommodate up to 275-300, including the wedding party. This includes the main area, and the loft.
What dates are available?
We are currently booking weddings beginning July 2019. Dates that are available can be found here. Because we are a new venue, you will find we still have several dates available. However, these dates will be filling up quickly. If you don’t see your special date, you can contact us at firstname.lastname@example.org. Our Available Dates list will be updated often.
How do I pay for the rental? Do you require a deposit? When are the additional payments due? Do you offer a payment plan?
To make your date officially “yours”, we require a signed Rental Agreement along with a Date Reservation Fee of $1,000. Once these have been received, we consider the date “yours” and remove it from our available dates list.
A payment, equal to 50% of the remaining balance is due 9 months prior to your event date. The final payment is then due 2 months prior to your event date. You are welcome to send smaller (partial) payments prior to the required due dates, creating your own payment plan. Full payment is required by the due date. We accept cash or check.
How do I reserve a date?
To reserve a date, please email us at email@example.com saying you would like to reserve your preferred date. If your date is flexible, please include a back-up date in case your preferred date has already been booked (available dates are updated here). We reserve dates on a first written request basis. Whoever has requested to start the contract process by email first for a specific date will be first in line.
Do I need to schedule a tour or can I just stop by?
Tours are by appointment only. You can request a tour here.
Do you have a food and beverage minimum, or guest count minimum?
No, we do not have a food, beverage, or guest count minimum.
Do we have to use specific caterers?
You will need to select a caterer that is licensed and insured. If you need suggestions, we are happy to provide you a list of trusted caterers that meet these requirements, and that we are confident will provide the best experience possible for you and your guests. However, if you have a specific caterer in mind that you would like to use, and they are licensed and insured, let us know.
Do we have to use a specific bar service?
Yes, Sun Valley Barn has a contracted bar service to provide alcoholic beverages, including beer, wine, and mixed drinks. Once you have booked your special date with us, we will provide you with contact information to our bar service and they will go over all of your options for alcoholic beverages.
Do we have to use any other specific vendors?
No, we only require use of our contracted bar service, and a licensed and insured caterer. For all other vendors, you are free to choose. We are happy to provide suggestions and recommendations, if needed.
Will there be another wedding the same day?
No. There will only be one wedding per day at Sun Valley Barn. This ensures that each couple’s wedding is special and we can provide our full attention to each wedding.
Are there hotels or overnight accommodations nearby?
Yes, there are several hotels within 1 mile of our venue, including Baymont by Wyndham, AmericInn by Wyndham, Royal Amsterdam Hotel, and the Holiday Inn Express. If you are planning a wedding in May or August, those are very busy months in Pella, so you will want to reserve a block of rooms as early as possible.
What does your venue have available for parking? How many cars will your parking lot accommodate?
Sun Valley Barn offers ample parking in our paved private parking lot, which will accommodate 70+ cars. We will also have additional space for over-flow, if needed. No concerns here of having to share the parking with other businesses, or having to walk several blocks between your car and the venue. Our parking lot is also well lit for events that go in the evening and after dark.
Does Sun Valley Barn have air-conditioning and heat?
Yes, Sun Valley Barn has both air-conditioning and heat, which provides comfort for year-round weddings and events.
What kind of chairs and tables do you offer?
We provide up to 300 beautiful wooden crossback chairs for you and your guests. These chairs are comfortable, and also go well with any decor. Most of your guests will be seated at 60” round tables, which comfortably seat 8 guests each. We provide up to 40 of the round tables. We also offer 3 buffet tables for caterers to use for food. Lastly, we have 4 large farmhouse tables that can be used for your gift table, head table, etc.
Do you provide table linens, cups, silverware, etc?
No. Sun Valley Barn provides a wonderful new venue, tables, and chairs. Linens, cups, silverware, etc. can be arranged through your caterer or rented from a vendor of your choice. I am happy to recommend a local rental vendor for you, if needed.
We plan to have our ceremony off site, or only plan to have our ceremony at Sun Valley barn. Does your fee change?
Since we only host one wedding or event per day, our fee structure is the same, whether you have your ceremony, reception, or both at at our venue.
Do you allow dogs onsite to participate in our wedding day?
Dogs are allowed onsite for pictures only. (This must be pre-approved by Angie prior to the event day.) Dogs must be on a leash, kept away from food, and someone must be responsible for them other than the bride and groom. Animals, other than service animals, are NOT allowed onsite.
What form of payment does Sun Valley Barn accept?
Our preferred form of payment is check or cash.
My preferred dates are unavailable. Do you have a cancellation waiting list?
We do not keep a cancellation waiting list because cancellations are so unpredictable. When a date does become available, we will update our available dates page here.
What time will I have access to the venue to decorate?
You will have access to the venue during the times listed in your rental agreement. We believe, with a well-organized plan and a team of family and/or friends to help out, couples will have plenty of time for decorating, as well as getting ready for the big day. Please note, you will be responsible for informing your vendors that they will only have access to the venue during this time as well (i.e., no drop-off or pick-up outside of your rental time).
Do you include a “wedding day coordinator”?
We do not provide wedding or day-of coordination. However, a member of our team will be at the venue before the start of your rental time to personally welcome you and your vendors. This team member will also be available throughout the day to answer questions, check facilities, clean as necessary, help with problems or concerns that may come up, etc. However, we do not plan your wedding day or organize the details of your day. Also, please understand we can not be responsible for communicating your wants/needs to your vendors, communicate with your bridal party as to when/where they need to be, make any announcements to your guests, etc. We feel professional wedding coordinators can be a great investment for a bride who does not want to manage details on her wedding day. Having said that, our team member(s) will be onsite with you throughout your wedding day to ensure that everything you need to make your wedding day amazing is available to you, and your day is as stress-free as possible.
Is Sun Valley Barn available for Special Events other than weddings?
Absolutely! Our primary focus is weddings on Fridays and Saturdays. However, we are available for other Special Events Sunday through Thursday. This includes evenings and/or weekdays. We welcome business meetings and company events, family get-togethers, Holiday celebrations, graduation parties, bridal showers, etc. Contact us at firstname.lastname@example.org for available dates and pricing.
Do I need event insurance?
Yes. We require that you take out a minimum $1 million dollar insurance policy for your event and name Sun Valley Barn LLC as additional insured on it. Don’t worry - it is easy! We have companies who provide this type of insurance on our vendors list. The cost of a policy usually runs around $100-$175 for an event. Proof of this insurance needs to be provided to us 30 days prior to your event date.
When is the next Open House? Who can come to the Open House?
More information on this is coming soon.
How will the tables and chairs be arranged for my event?
Suggested layouts for tables and chairs will be provided to couples who have their wedding date booked at Sun Valley Barn. We will work with you prior to your event date to determine the best layout for your guest count and preferred table style.
If we choose the one day rental option, will we be able to get access to the venue early so we can rehearse our ceremony?
For the one-day rental options, we offer 1 hour for rehearsal, by appointment only, on the Wednesday before your wedding. Once you have reserved your date, let us know what time you would like to have your rehearsal (5:00-6:00 pm or 6:30-7:30 pm). Also, we can not allow setup/drop off of any items during this time, or prior to your event date.
Can we have fireworks on the property?
Fireworks are not allowed at Sun Valley Barn. This includes sparklers.
Can vehicles be left overnight?
Please do not plan on leaving any vehicles on our property overnight. However, we do not want anyone to feel pressured to drive if they have had too much to drink. We encourage you to plan ahead (shuttle, carpool, designated driver, etc.) to ensure all guests are safe. If someone’s safety is in question, and they can not drive after the event, their vehicle MUST be off our property by 10:00 am the following morning, as we will most likely have another event the following day. If a vehicle is still on our property at 10:00 am the following morning, it will be towed at the owner’s or venue renter’s expense.
What time does the music need to end?
Music will need to end at 11:00 pm, to ensure that you, your vendors, and your guests can be packed up and off the property by midnight. We will touch base with the DJ at 10:00 to remind them of this policy, and help the night end in a smooth transition.
We are using a rental company. Can they drop items off or pick them up outside of the rental period?
All deliveries and pick up must happen during the agreed-upon rental period. Please advise your vendors of this policy.
Are candles allowed?
For insurance and safety purposes, we cannot allow candles or other open flames. Sun Valley Barn does have a sprinkler system installed, and therefore we do not want anything to accidentally set off the sprinklers in a non-emergency situation.
How far in advance do you need our final headcount?
We will need final headcount at least 3 weeks prior to your wedding date.
Catering and Bar Service Questions
What are the catering options at Sun Valley Barn?
As previously stated, you will need to select a caterer that is licensed and insured. If you need suggestions, we are happy to provide you a list of trusted caterers that meet these requirements, and that we are confident will provide the best experience possible for you and your guests. However, if you have a specific caterer in mind that you would like to use, and they are licensed and insured, let us know.
Does Sun Valley Barn handle the orders for the caterers, or do I work with the caterer directly?
We feel it is more efficient and cost effective for couples to work directly with the caterers. After you have booked your special day with Sun Valley Barn, please feel free to get in touch with your caterer to schedule a tasting of their delicious options. Please see our vendor listing here for our suggestions of trusted caterers.
What is your alcohol policy?
As previously stated, Sun Valley Barn has a contracted bar service to provide alcoholic beverages, including beer, wine, and mixed drinks. Once you have booked your special date with us, we will provide you with contact information to our bar service and they will go over all of your options for alcoholic beverages.
Set-up and Day-of Event Questions
Are outside snacks and trays permitted?
Outside food and drinks are permitted prior to the ceremony. If you would like to snack while you are getting ready and setting up, please feel free. We just ask that you please pick up after yourselves and throw your trash away. Also, NO drinks in glass bottles.
What is the event clean-up process?
The Sun Valley Barn team will provide standard clean up, as well as trash removal throughout and following the wedding reception. Everything that you and/or your guests brought with you to our venue must leave the premises at midnight. This includes decor, gifts, leftover food, etc.
Can we nail or attach decorations to the walls or hang things like streamers or lanterns from the walls or beams?
For the safety of everyone in the venue, we do not allow anything to be hung from the ceiling, beams, loft, etc. If you want to hang decorations, they must be secured to the walls and/or floor in a way that does NOT damage any surface.
Where are good places to take pictures in Pella?
Pella is a beautiful community, with tons of amazing photo opportunities. If you have a local photographer, or one familiar with Pella, they will have several suggestions on where to go to capture break-taking pictures. Some of these will include the City Parks, The Pella Molengracht Plaza, Central College campus, Red Rock Lake, and many more.